If you’re in the business of creating unforgettable events, you already know how hectic the planning process can get. That’s why having the right programs for event planning at your fingertips can be a total game-changer. Whether you’re organising a small birthday gathering, a corporate away day or a large-scale festival, modern event software can streamline the chaos and help you stay on top of your schedule, suppliers, venues, and guest lists – all in one place.
These days, everything from event management classes to event planning platforms are going digital. So in this guide, we’re diving into the 10 best programs for event planning and management you need to know about in 2025.
Event professionals are increasingly turning to smart tools and tech to handle their complex workloads. And for good reason – who doesn’t want to work smarter, not harder?
Let’s explore the must-have programs for event planning that are making a difference across the UK and beyond.
If you’re looking for one solution to handle everything from invites to analytics, an event management platform is your new best friend. Platforms like these offer dashboards that allow for short term and one-off event creation, vendor management, and guest tracking – all in real-time. They’re perfect for anyone completing a course in event organising or moving from theory into practical execution.
The flexibility of cloud-based software means you can log in and manage your event from any device, anywhere – ideal for nationwide teams. These event planning tools often come with shared calendars, budgeting features and communication tools that keep everyone in the loop. Whether you’re hiring catering furniture or confirming a marquee rental, everything stays organised.
In a post-pandemic world, event production software has become vital. These programs allow seamless integration of in-person and digital experiences, making it easy to deliver engaging hybrid events. Many tools also include features for livestreaming, remote audience interaction, and sponsor branding – must-haves for high-impact corporate gigs.
If you’re new to the industry or simply looking to sharpen your skills, many free event planning courses now include access to demo versions of the latest planning software. These courses often cover event planner courses, event manager programs, and the use of event coordinator tools. It’s a great way to test the waters without a big upfront investment.
Planning on the go? Mobile-first event management applications are designed for speed and convenience. From confirming venue bookings to tracking supplier delivery times, you can do it all from your phone. This is especially handy for on-the-day coordination and short term events that demand quick thinking and real-time action.
Larger event teams benefit from event coordinator software that promotes collaboration. These platforms allow task assignment, real-time messaging and deadline tracking. Whether you’re hiring chairs, planning a layout or managing lighting hires across multiple venues, staying connected is key.
More and more event planning programs online are offering specialised solutions for different event types – weddings, exhibitions, conferences, product launches and more. These platforms are often linked with event planning courses UK, giving you a real-world edge while studying. These online resources are a great example of the best programs for event planning.
Keeping a handle on the budget is critical. Tools that focus on expense tracking, cost estimation and ROI calculation are some of the most helpful programs for event planning available today. These are especially useful when you’re offering clients detailed breakdowns of their hire needs, from tableware and furniture to AV kits and marquee setups.
Connecting your event tools with a CRM (Customer Relationship Management) system is ideal for larger or recurring events. These event organiser software solutions keep tabs on attendees, follow-ups, and post-event communication – great for building long-term relationships with your guests or clients.
Finally, one of the most overlooked but powerful tools is software that manages personalised invites, seating plans, dietary needs, and RSVPs. Combined with your hire items like linen, catering furniture or banqueting chairs, it adds that professional edge that elevates your event from good to unforgettable.
Choosing the right programs for event planning isn’t just about flashy features. It’s about finding tools that actually match your workflow and the scale of your events. Think about the type of events you run – are they large corporate functions or smaller, more intimate gatherings? Do you need tools for managing logistics or ones that prioritise guest engagement?
Many event management courses UK now include software trials and walkthroughs, so you can get a feel for what works before you commit.
Also, look out for compatibility with hire services. For example, if you’re hiring tables, chairs, bar units or outdoor catering equipment, it helps to have software that includes inventory checklists or delivery coordination tools. As one of the UK’s leading hire specialists, Event Hire UK works seamlessly alongside a variety of tools planners are already using.
If you’re unsure where to start, signing up for an event management class or event planning course online can be a smart move. Many courses include training on event coordination software, event organizer courses online, or even specific tools for event organisation. You’ll also get hands-on experience using platforms tailored to real-world needs.
Another tip? Ask your suppliers and hire companies (like us at Event Hire UK!) if they have any recommendations – we’ve worked with countless planners using a wide variety of systems, so we’ve seen what works best in the field.
Whether you’re new to the scene or a seasoned planner, using the right programs for event planning in 2025 is essential. From full-scale event management platforms to intuitive event coordinator tools, the tech world has something for every type of planner.
The goal? Make your events more streamlined, more enjoyable, and less stressful to run – with room to grow, adapt and deliver amazing guest experiences across the UK.
And when it comes to bringing everything together with furniture, catering equipment, table settings and more, Event Hire UK is your go-to for top-quality rentals, all delivered nationwide. From one-off weddings to high-end corporate dos, we’re here to help you organise unforgettable events, every time.
