Each year, as the festive season approaches, large venues like stadiums, arenas, and historic sites across the UK prepare for Christmas party events. These venues, including the NEC in Birmingham, CBS Arena in Coventry, MK Stadium in Milton Keynes, and the Tower of London, to name just a few, host grand celebrations each weekend from mid-November through to just before Christmas.
With these events sometimes catering up to 2,000 guests each night, there is no doubt that cheap Christmas party equipment hire plays an essential role in transforming these venues into stunning holiday party spaces, making it easy for guests to enjoy a night of food, entertainment, and festive cheer to really start the festive celebrations in style!
From banquet tables and chairs to tableware hire, mobile bars and dance floors, organising large-scale events requires considerable planning and logistics. These Christmas events often involve multiple companies coming together to celebrate, fostering a lively and exciting atmosphere. The key to a successful night lies in having the right equipment for both the dining experience and the entertainment that follows, usually late into the evening.
Christmas party nights at stadiums and venues are large-scale operations, typically running for about eight to ten evenings over the festive period. As such, there’s a significant demand for everything from seating to catering supplies, with large venues such as these often opting for party equipment hire to ensure they have everything needed for each night’s event.
The chances are that they have enough equipment on-site to cater for their day-to-day catering requirements, but not enough to cater for these larger-than-normal numbers. This is where top-up catering equipment hire and short term furniture rental solutions come into their own.
Hiring party equipment offers several advantages, including flexibility, convenience, and the ability to cater to large numbers. Venues can rent all the necessary items such as tables, chairs, tablecloths, cutlery and glassware, without the need to purchase and store these items permanently.
By partnering with a Christmas furniture hire UK company like Event Hire UK, venues can focus on creating a seamless experience, knowing that all the logistical details will be taken care of, from delivery, collection and, sometimes (depending upon the available resource at the time) set-up at your venue. Yes, these extra services will incur additional charges, but there’s no doubt that they make your life a lot easier!
Dining is a major element of Christmas party nights, with most events offering a formal sit-down meal as part of the evening. These meals typically include three courses and are served to hundreds or thousands of guests at once. This requires meticulous preparation, especially when it comes to renting the right furniture, catering equipment and tableware.
Banquet tables are the go-to choice for large dining events. Round tables for rental are ideal for encouraging conversation among guests who perhaps have never met before, while also offering flexibility in terms of seating arrangements. These are paired with banqueting chairs for hire, such as Napoleon chairs or Chiavari chairs, which are popular for their style and comfort. Temporary chairs and tables can be hired in large quantities to accommodate the sheer number of guests, and the matching aesthetic ensures that the venue looks cohesive and elegant.
With thousands of guests attending, the tableware requirements are enormous. For example, a single night might require 2000 forks, 2000 knives, 2000 spoons, 2000 dinner plates, 2000 side plates and more – you get the idea! Add to that wine glasses, champagne flutes, and water glasses, and it becomes clear that venues need access to vast quantities of high-quality tableware. Event Hire UK offers tableware hire in large volumes, ensuring that each event has enough stock to cover multiple nights without the need for overnight cleaning and resetting at your venue.
Once dinner is finished, the party atmosphere kicks into full gear. To keep the festive spirit alive, venues often incorporate entertainment options such as live music, DJs, and themed performances. For this, venues need to be equipped with a dance floor, a stage for the performers, and a mobile bar to keep the drinks flowing.
Hiring a mobile bar is a fantastic solution for large venues. These bars are fully equipped to serve cocktails, beer, wine, and soft drinks, and our modular bars can be customised to suit the theme of the event. Whether the night calls for a sleek cocktail bar or a more traditional wooden design, hiring a bar ensures that the venue can offer professional drink service without needing permanent fixtures.
Along with the bar itself, it’s essential to hire additional equipment such as under counter fridges, bottle fridges, ice buckets and wine coolers to maintain the quality and temperature of the drinks. Mobile bars can be equipped with everything necessary to ensure efficient and stylish service, even when catering to thousands of guests.
Entertainment is also a key part of these events, and having a portable stage set-up is crucial for performers, whether it’s a live band, singer, or dance troupe. Stages are available for hire in different sizes and configurations, allowing venues to create the perfect focal point for the night’s entertainment.
And don’t forget to hire a party dance floor for your Christmas party event. For a more interactive experience, Our modular panels simply interlock together, so you can hire the size of dance floor you need to suit the available space at your venue. Our dance floors for hire come in a variety of different styles, so just take your pick!
Large-scale Christmas parties require more than just dining and entertainment equipment. The venue itself needs to be set up to handle large groups of people arriving, moving around, and enjoying the space. This means ensuring that everything from the entrance to the cloakroom is set up for maximum efficiency and comfort.
Retractable barriers and post and rope hire for queue management help guide guests through the venue entrance, ensuring an orderly flow of people as they arrive. These items are not just practical, but also add an element of formality and elegance to the event. At the cloakroom, garment rails – that are available in silver or black – and hangers are essential for storing coats and personal items, keeping the venue clutter-free and ensuring that guests can enjoy the party without worrying about their belongings.
Inside the venue, items such as bottle skips for hire and service trolleys are useful for the catering and bar teams to manage stock efficiently, particularly when catering to large crowds. These behind-the-scenes essentials ensure that the event runs smoothly, with staff able to focus on providing excellent service without unnecessary disruptions.
Behind every successful Christmas party night is a well-coordinated commercial catering operation. Feeding up to 2,000 people requires top-quality kitchen equipment, and venues often need to rent additional items to ensure the kitchen is equipped to handle the extra workload.
Electric ovens, gas cookers, fridges and freezers are commonly rented to provide additional cooking and storage space for the event. Catering equipment hire also includes items like hot cupboards for hire, jackstacks, mobile plate racks and gastronorms, which ensure that food is prepared and served efficiently. For venues with limited kitchen facilities, hiring this equipment is essential to delivering high-quality meals to such large numbers of guests.
Event Hire UK’s temporary catering equipment rental service allows venues to meet these high demands without investing in expensive, permanent kitchen installations. Our rental items are available in large quantities and are designed to cater to large-scale events, ensuring that everything runs smoothly in the kitchen as well as front-of-house.
In addition to the practical requirements, venues need to focus on creating a festive and welcoming atmosphere for their guests. Renting Christmas-themed furniture and decorative items is a simple yet effective way to transform a venue into a winter wonderland.
From elegant white linen and twinkling lights to themed decorations that match the night’s entertainment (such as Alpine Nights or The Greatest Showman, for instance), renting festive décor helps venues create a memorable experience for their guests. Why not also hire light-up letters to spell out ‘MERRY XMAS’, or even light up numbers for the year that you are celebrating. These not only look great, but will also ensure that your party images are all over Instagram!
For venues hosting back-to-back Christmas party nights, working with a one-stop shop facility such as Event Hire UK makes all the difference. Instead of dealing with multiple suppliers for different items, venues can source everything they need from a single provider.
This not only streamlines the logistics but also reduces the number of deliveries, collections, and invoices that event managers need to handle. By working with a comprehensive party equipment rental company like us, venues can focus on delivering an unforgettable experience for their guests, knowing that all their furniture, tableware, catering equipment and décor needs will be met. With a single point of contact and a team that understands the demands of large-scale events, planning and executing Christmas party nights becomes significantly easier.
In other words, why make difficult and expensive when it can be simple and affordable. Let’s face it, Christmas party equipment hire near me has never been easier, and our team has years of experience in this field, and they will be happy to provide advice and assistance to help you with your decision-making.
When the time comes for you to choose the best party equipment hire services, therefore, we’d like to think that you’ll make Event Hire UK your first port of call. Christmas party equipment hire London prices are affordable with us, helping you to bring in your event on or below budget, and that’s always a bonus!
Ultimately, your Christmas party nights should be hugely popular, so you don’t need to worry too much about the level of Christmas party equipment hire cost, as it will also be hugely profitable!
