How much does event furniture hire cost?

When it comes to understanding event furniture hire cost, there are several key factors that influence the overall price. Whatever the event you are planning, in essence, the cost of event furniture rental is affected by what you hire, how many items you need, and the duration of the hire. So, without further ado, let’s break down these aspects in detail.

What you want to hire

The type of furniture you choose is one of the primary factors determining the price of event furniture hire UK. Whether you’re looking to hire chairs, tables, or speciality items like lounge furniture or cocktail bars, each category has a range of pricing depending on the style and quality.

For example, if you’re planning to hire chairs, there’s a broad spectrum available, from cheap chair hire options like basic folding chairs to more luxury chair hire items such as Chiavari chairs or velvet armchairs. Naturally, luxury furniture hire will come with a higher price tag than more basic options. Other event furniture, like tables, can also vary greatly in cost depending on whether you’re looking for simple banquet tables or high-end designer tables.

Similarly, temporary furniture hire for events can extend beyond chairs and tables to items such as luxury sofas for hire such as our Chesterfield sofas and armchairs for hire, for instance, through to outdoor furniture rental and even lighting and décor, which will all affect the final price depending on their style and material. The more premium and elaborate your event setup is, the more you can expect to pay. Ultimately, luxury costs a little more, but it really doesn’t have to break the bank. You get what you pay for when it comes to event furniture hire, as with anything else, so please do bear this in mind.

How many items you need to hire

The number of guests you’re expecting directly correlates with how many items you will need to rent. If you’re hosting a large event that requires seating for hundreds, naturally, event furniture rental pricing will increase as the quantity of furniture goes up. For instance, the cost of hiring 50 chairs is significantly lower than the cost of hiring 500 chairs. Most cheap furniture hire companies offer scalable pricing depending on the quantity of items you need, so larger orders may also benefit from discounts or package deals.

At Event Hire UK, we offer different rental packages based on the scale of your event, ensuring that you’re not paying for more than you need. However, as a general rule, the more furniture you hire, the higher your overall event furniture hire cost will be. It’s important to not over order or under order. The last thing you want is unused chair hire items sitting in the corner of your venue or, conversely, a sparsely furnished event venue where there isn’t enough seating for all your guests!

Duration of the hire

How long you need the temporary furniture is another key element in determining the cost of event furniture rental. Short-term hires are more affordable, with most companies offering rates for 1-3 days, which suits weddings, parties, and conferences. For events spanning longer periods, such as week-long trade shows or festivals, rental prices typically increase.

At Event Hire UK, we offer different pricing tiers based on the duration of your hire. You can choose from short-term rentals of 1-3 days, or weekly rates if you need furniture for a longer period. We also provide special rates for those requiring furniture for 8-30 days or even longer, ensuring that you get the best value for extended hire durations. Naturally, longer-term rentals come with higher costs, but the per-day rate often decreases the longer you rent.

Additional costs to consider

While the primary factors are what you hire, how many items you need and the duration, there are a few other costs to bear in mind when calculating the overall price of event furniture rental. At Event Hire UK, we strive to make our pricing transparent and straightforward, but like any furniture hire company, there are additional fees to consider.

One such cost is the slight damage waiver fee. At Event Hire UK, this is 2.5% of the value of the furniture you’re hiring, providing insurance in case any damage occurs during your event. This ensures that minor wear and tear won’t result in unexpected charges.

A refundable deposit is also often required, based on the value of the items you’re renting. This deposit serves as security to ensure that the furniture is returned in the same condition it was provided. Once the items are returned undamaged, the deposit is fully refunded.

Finally, there are transportation charges. Delivery and collection costs can vary depending on the distance from the furniture hire company to your venue. For events in remote locations, the transportation fees may be higher, so it’s important to factor this into your budget. At Event Hire UK, we offer delivery across the country with competitive transport pricing, but this is still an essential cost to consider. Obviously, when it comes to heavy and bulky items such as our range of mobile bar hire, counters, sofas and armchairs and other large items, using our transport services makes 100% complete sense!

Affordable vs luxury event furniture

When looking at the price of temporary furniture rental for events in the UK, it’s clear that affordability is a key consideration for most event planners. Temporary furniture rental will always be more cost-effective than buying, especially for short-term events. However, within the world of furniture rental, there are options for every budget, from affordable items to luxurious, high-end pieces.

For those on a tight budget, cheap chair hire options are readily available. These are practical, no-frills solutions that ensure your guests are comfortably seated without breaking the bank. On the other end of the spectrum, luxury furniture rentals such as designer chairs, plush sofas, or ornate bar setups will naturally come with a higher price tag.

While luxury pieces are more expensive, they are perfect for high-profile events, where creating a lavish atmosphere is essential. Whether you’re hosting a wedding with a formal seating arrangement or a VIP corporate event, investing in short term luxury furniture hire can elevate the overall experience for your guests.

Event furniture hire cost vs buying

To summarise, event furniture rental cost in London and across the UK is shaped by several important factors: what you hire, how many pieces you need, and how long you need them for. Temporary furniture rental for events is a much more affordable and practical solution compared to buying. Not only do you avoid the large upfront costs, but you also benefit from flexible pricing structures, the latest designs, and hassle-free logistics like transportation and setup.

With this in mind, therefore, why not get in contact with us today to discuss your event furniture hire close by requirements and find out the event furniture hire cost near me for the items you need. We’re sure that you’ll find our prices to be competitive in the market and this, backed up by our friendly service, will enable you to create on-budget events and occasions for your clients and guests.