Should I hire event furniture UK or buy event furniture?
When deciding whether to hire or buy event furniture, it’s clear that hiring is the smarter option for temporary events. This is due to the
School proms have become an increasingly popular tradition in the UK, originating from the American concept of a glamorous end-of-school-year celebration. Typically, a prom marks the end of a student’s time at primary school, secondary school or college, and is an unforgettable occasion that allows students to celebrate their achievements, mark the end of their time at their educational institution, and, for many, enjoy their first formal black-tie event.
For schools planning a prom, careful consideration of event hire equipment is essential to ensure the evening runs smoothly and looks spectacular. From seating and tables to dance floors, mobile bars and cloakroom facilities, the right event hire equipment for school proms can transform a school hall or venue into an elegant space that meets the expectations of both students and staff.
In this complete guide, we’ll cover everything you need to know about event hire equipment for school proms near me, helping you plan an unforgettable night of celebration, so let’s explore more!
When it comes to school proms, careful planning is crucial. With so many elements to consider including seating arrangements to staging, dining areas, and VIP welcome zones, for instance, the right event hire equipment can help to create a seamless experience for both the students and the staff managing the event.
Proms typically feature a mix of formal dining, entertainment and socialising, which means that different zones of the venue will require different types of equipment. The success of the event often hinges on these details, and working with a reliable prom event hire equipment provider ensures that everything will be set up to perfection.
Let’s take a closer look at some of the most important pieces of equipment to consider for a school prom.
One of the central features of any school prom is the dining area. After all, a prom isn’t just about dancing and socialising – students and staff also enjoy a formal meal together before the evening’s entertainment kicks off.
When it comes to choosing cheap tables and chairs for hire, comfort and style are key. For a truly elegant look, many schools opt to hire Napoleon chairs from our range. These classic, decorative chairs bring a sophisticated touch to any event, with their high backs and smooth lines complementing the formal nature of a black-tie prom. Napoleon chairs for hire are not only stylish but comfortable too, ensuring that guests are well-seated during dinner. These chairs are available in a variety of frame colours, and you can also choose your seat pad colour from our available range, enabling you to match up your furniture options with your prom’s colour scheme.
Table hire for school proms is also an essential consideration. Large round tables are typically the most suitable option, as they encourage a more communal dining experience. Depending on the size of your guest list, you’ll need to ensure you have enough tables to comfortably seat all the students and staff attending. When hiring tables, it’s also worth considering additional touches like table linen, centrepieces and tableware hire to elevate the overall aesthetic of the event.
No school prom would be complete without a dance floor for hire. As the formal dining part of the evening comes to a close, students will be eager to hit the dance floor and celebrate their last moments together. The dance floor will quickly become the focal point of the prom, so it’s important to choose one that fits the venue and enhances the overall atmosphere.
Dance floor hire offers students a dedicated space to dance and enjoy the entertainment. When selecting a dance floor, consider both the size and the style. You’ll need to ensure the dance floor is large enough to accommodate all the guests, but also fits comfortably within the venue without overwhelming other elements like the dining area or stage.
Many schools opt for our black-and-white chequered dance floor set-up to add a fun, glamorous feel to the prom. With the right dance floor, you can create an exciting party atmosphere that will keep students dancing long into the night!
Staging is another crucial aspect of event hire equipment for school proms. At the beginning of the evening, the headteacher or another senior figure may want to give a speech or address the students, recognising their achievements and officially kicking off the celebrations. A stage provides the perfect platform for such speeches, ensuring that all attendees can see and hear the speaker.
Beyond speeches, a stage is also essential for live entertainment. Many proms feature live bands or DJs to keep the energy high throughout the evening. By hiring a stage, you ensure that your entertainment has a dedicated space to perform, complete with the necessary equipment, such as microphones, lighting and sound systems.
While proms are largely focused on celebrating the students, the event also typically includes a number of staff members who will be overseeing the event. For any adults in attendance, a mobile bar can add a touch of sophistication and glamour to the evening. A mobile bar provides a convenient space for serving drinks, of course these being strictly non-alcoholic beverages and mocktails!
Mobile bar hire is a popular choice for school proms, as it offers a sleek, stylish addition to the venue while also serving a practical purpose. Bars can be customised to fit the theme or décor of the prom, with options ranging from classic, understated designs to more extravagant, illuminated setups such as our Starlight bar which you light up in-keeping with the disco vibe!
With students arriving in formal attire, many will need a secure place to store their belongings, particularly coats, bags and personal items. Setting up a temporary cloakroom is a smart way to ensure that guests can enjoy the prom without worrying about where to leave their belongings.
For a successful cloakroom facility, you’ll need to hire equipment like garment rails, hangers, and tables and chairs for staff who will be managing the cloakroom. Hiring temporary cloakroom facilities ensures that the event stays organised and that students can retrieve their items easily at the end of the night. OK, so not a particularly exciting element of your event to organise, but an essential one nonetheless!
Given that many guests will arrive at the prom around the same time, it’s important to have effective crowd management solutions in place. VIP posts and rope barriers for hire are a great way to create a stylish entrance, ensuring that students feel special as they arrive. These barriers also help to guide guests in an orderly fashion, preventing any confusion or bottlenecks at the venue entrance.
Post and rope hire comes in various styles, with options including chrome or gold stanchions and ropes in a range of colours, such as blue, red or black. This allows you to match up the entrance barriers to complement the overall theme or colour scheme of the event, adding a luxurious touch to the student’s arrival experience.
Retractable barriers are also useful for managing queues, especially as students wait to enter the venue or check in their belongings at the cloakroom. By hiring retractable barriers, you can ensure smooth crowd flow and avoid congestion during busy times of the evening.
While most students will be eager to dance and socialise for much of the evening, it’s important to provide some additional seating around the venue for those who may want to take a break. Benches are a practical option for creating temporary seating around the inner perimeter of the venue, offering guests a place to sit down and rest while still enjoying the event.
Temporary event hire companies offer a range of seating solutions, from traditional benches to more stylish options that blend seamlessly with the décor of the prom. Ensuring that there is enough seating for everyone is an important part of making sure the event remains comfortable and enjoyable for all attendees.
When planning a school prom, one of the best decisions you can make is to work with a reliable school prom furniture hire company close by. These companies specialise in providing high-quality event hire equipment, offering everything you need to create a successful prom.
Prom furniture hire companies will work closely with you to understand the specific requirements of your event, recommending equipment that fits your venue, guest list, and overall vision, and providing with you with furniture hire prices in line with your budget. Whether you need the short term hire of tables and chairs, a dance floor, a stage or VIP posts and ropes, a school prom furniture rental company can provide the right solutions to ensure your event goes off without a hitch.
Proms are a one-in-a-lifetime experience, and so invest the time in choosing the best event hire equipment from the best event hire equipment supplier. By doing this, you’ll be able to create a wonderful evening that your appreciative guests will remember forever.
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