Event professionals who have been in the industry for years will know just how important it is to ensure that ALL the elements of your event are spot-on, and event furniture hire is one of these.
Those of you, however, who are new to the sector, might find the information below useful, which provides you with the 5 most common pitfalls when choosing event furniture hire. Hopefully, these will not only save you hassle, but will also save you time and money at the same time.
So, what are the most common pitfalls that people fall into when renting furniture for events?
It’s easy to think that ‘a chair is a chair’, and yes, admittedly, chairs are not the most exciting of subjects. That said, it’s important to get it right. After all, a wedding chair is going to be vastly different to a conference chair which, in turn, will be different to a folding chair for outdoor events. Like anything else, when it comes to chair hire and event furniture hire, it’s definitely NOT the case that one style fits all.
Fortunately, here in the UK, we have a wide range of choice available in today’s market. Indeed, Event Hire UK alone has over 85,000 chairs in stock which are suitable for a multitude of different events and occasions. Define your event and hire accordingly.
It’s very easy for event planners to concentrate on certain areas of their event space, and then pay lip service to other areas, and outdoor areas fall into this category. Often overlooked and not really considered, outdoor event spaces and terraces can be fantastic spaces for networking and socialising at events such as major sports events, for example. View your outdoor spaces as a natural extension of your indoor spaces.
OK, so the type of furniture you need for outdoors is different to indoors, but the principle remains the same – pay equal attention to both. By hiring outdoor patio tables and chairs, palm plants, outdoor rattan sets and even patio heaters to take the chill off the air, you can create stunning spaces which are sure to be appreciated by your guests. Overlook your outdoor areas at your peril!
When you come to choose event furniture hire, you should always have a contingency plan. By this, we mean that demand at peak times of year is immense in the UK, especially in the summer when a whole host of events take place including gala dinner, sports clubs end-of-season dinners, fêtes, carnivals, sports events and many, many more.
It would be unwise of you to think that your first choice event furniture hire will be available when you want it, and in the quantities you want it, without question. So, if you know that you need to hire banqueting chairs, have two or three styles that you can work with, rather than putting all your eggs in one basket and just having one.
And, on the same topic as above, you MUST order well in advance to secure the items you need, especially if your event is taking place in peak season. Leaving things until the last minute to place your order is probably THE most common pitfall of all when it comes to event furniture hire in the UK. It’s always easier for us all to tweak numbers nearer the time, rather than it is for us to receive a last minute order, when the chances are that you’ll be disappointed, regardless of how many contingency plans you have!
Why not keep life simple and straightforward for yourself and avoid choosing an event furniture hire company that is miles away from your event venue. Not only will you pay top dollar when it comes to transport charges, but you’re also reducing the chances of them being flexible at short notice to accommodate any last minute requests and changes. Event Hire UK, for instance, has regional sales and distribution centres, offering you all the benefits of working with a national company, but on a ‘local’ level.
So, hopefully, by watching out for these pitfalls when you are choosing where to source your event furniture hire from, you’ll save some time, money and effort. And, when the time comes, simply search ‘event furniture hire near me’ and the chances are that Event Hire UK will show up.
Browse and place your secure order online 24/7 with Event Hire UK, and avoid those dreaded pitfalls!
