Planning an event can be exciting, but understanding the breakdown of costs is an essential part of the process. When it comes to event hire prices, knowing what factors influence the final amount can help you plan your budget effectively. At Event Hire UK, pricing is straightforward and transparent, and every cost is clearly explained. Let’s take a closer look at the five key components that make up event hire prices.
The first and most obvious factor in any event hire quote is the cost of the equipment you’re renting. This is the baseline charge for items such as furniture, tableware or catering equipment. The price depends on how long you need the items. Short-term rentals for one to three days are the standard minimum hire period. This gives you enough time for delivery, your event and collection. For slightly longer events, equipment is charged at a week-long rate, while extended hires of up to a month benefit from discounted pricing.
For even longer periods, customised rates are available to ensure you’re getting the best value for your rental. Whether you’re checking event furniture hire costs, table hire pricing or chair hire rates, the duration of your hire is an important factor to consider. Then, once you’ve decided on what you want to hire and how many you need, simply do the maths to calculate the price of your hire equipment – or, better still, do this on our website.
The second component of event hire prices is the slight damage waiver fee, which applies to certain items like furniture. This small percentage fee covers the cost of any minor wear and tear that may occur during normal use. For example, if a chair gets lightly scratched or a table is scuffed while being used, this fee ensures you won’t face additional charges for repairs.
It’s worth noting that this fee doesn’t cover full breakages or losses. If an item is damaged beyond repair or not returned, replacement costs will still apply. While the slight damage waiver fee is mandatory for all furniture options and others, it provides peace of mind, particularly when hiring high-value pieces.
Another factor to consider in event hire prices is the return dirty fee. This optional charge applies to certain types of equipment, such as tableware or catering supplies. If you’d rather not clean items like glasses, cutlery or plates before returning them, you can opt to pay this additional fee. This is particularly useful for events held in venues without cleaning facilities, or if you simply want to save yourself the hassle after a busy day.
The return dirty fee is calculated as a small percentage of the hire price for the applicable items. Choosing this option can make the post-event process much more convenient and stress-free.
For customers without a trade account, a refundable deposit is another important element of event hire prices. The deposit amount is based on the total value of the equipment being hired and is fully refundable, provided everything is returned in the same condition and quantity as it was delivered.
This deposit acts as a security measure and ensures that all items are handled responsibly. Once your event is complete and the equipment is checked, the deposit is returned to you. Understanding this cost upfront helps you plan for any initial outlay, knowing you’ll receive it back later.
The final component of event hire prices is transport. Delivery and collection fees depend on the location of your event in relation to the nearest distribution centre. Event Hire UK has hubs in London, Birmingham, Manchester and Bradford, ensuring excellent coverage and competitive transport costs across the country.
If you’re close to one of these hubs, your transport costs will naturally be lower. For those looking to save further, there’s also the option of collecting and returning the equipment yourself. However, for convenience and peace of mind, the delivery and collection service is a popular choice for many customers.
When calculating the total cost for your event hire needs, these five elements – equipment hire price, the slight damage waiver fee, the return dirty fee, the refundable deposit and transport fee – come together to form a transparent pricing structure. Additional factors like VAT are also included, and every charge is clearly displayed during the checkout process. Note that VAT is not charged on the refundable deposit value, but IS charged on transport fees.
Whether you’re planning an intimate gathering or a large-scale event, understanding these components will help you manage your budget. If you’re searching for affordable event hire, Event Hire UK is committed to providing flexible options to meet a variety of needs.
We all have a budget to work to. Knowing the breakdown of costs helps you make informed decisions. For instance, choosing whether to opt for a return dirty service or arranging your own transport can significantly impact the final cost. By understanding the elements of event equipment rental fees, you can tailor your choices to fit your budget while still meeting the needs of your event.
Event Hire UK specialises in providing top-quality furniture, tableware and equipment for all types of occasions. Whether you need help managing event hire prices for event equipment rental or want advice on what is the cost to hire event equipment, our team is here to help. With transparent pricing and flexible options, you can trust us to deliver exactly what you need.
If you’re looking for event hire services in London or anywhere across the UK, get in touch with us today to learn more about our pricing or to get a customised quote for your next event! We very much look forward to hearing from you soon.
