Hosting events in smaller venues can be a challenge, especially when you are expecting large numbers of guests yet still want to create a comfortable and inviting atmosphere without overcrowding the space. The right choice of furniture rental setups can make all the difference, helping to maximise space, streamline layouts and offer guests a pleasant experience.
Generally speaking, companies such as Event Hire UK that offer event furniture rental offer various solutions tailored to smaller venues, with options for multifunctional, space-saving pieces that don’t compromise on style or comfort. Here are five ways to maximise space in smaller venues using some of our suggested furniture rental setups.
When working with limited space, selecting space-saving furniture hire options is essential. Compact, streamlined pieces like stools and narrow tables such as 6ft x 1.5ft slimline trestle tables can serve many purposes without taking up too much room. Rent stools such as our Roma stools or Rio stools, for example, for events to create seating without the bulk of traditional chairs. Stools are perfect for casual seating and offer flexibility for both indoor and outdoor setups. In smaller venues, every inch counts, so compact event furniture that’s both functional and stylish will help you make the most of the available space.
Multifunctional event furniture is a game-changer for smaller venues. Rather than filling your space with various single-purpose pieces, look for furniture rental setups that can serve multiple functions. A great example of this would be a bar counter that can double as a reception desk, or a small table that can work as both a dining and display area. These types of furniture rental setups are particularly effective in small spaces, allowing you to reduce the number of pieces needed. For specific ideas on this, check out our modular reception counter 450 or 500, which also doubles as a back bar unit for large scale events.
Vertical space is often overlooked in smaller venues, but with strategic furniture rental setups, you can make the most of it. High tables paired with stools are an excellent solution for space optimisation. High tables – which are also known as poseur tables or cocktail tables – take up less floor space than traditional tables and, when combined with bar stool hire, you can create seating that doesn’t interrupt the visual flow of the room.
Renting stools and poser tables for events is especially beneficial, as this combination of furniture rental offers versatile seating options without dominating the space. Guests can easily move around, and the seating can be tucked away under high tables when not in use. Stool rental is ideal for cocktail-style events, casual networking sessions and smaller gatherings where people tend to stand and mingle.
High tables and stools also add dimension to your layout, making smaller venues feel more spacious and dynamic. By drawing attention upward, you encourage a more open and flowing layout that maximises the room’s potential.
Modular furniture rental offers flexibility that’s perfect for smaller venues. Modular pieces such as our leather unit chairs or fabric unit chairs can be rearranged to create different setups, making it easy to transition from one part of the event to another without needing extra furniture. For instance, a modular sofa setup can serve as a lounge area during a reception and then be rearranged to form a dining or presentation space.
These furniture rental setups also help to accommodate varying group sizes. You can easily add or remove sections as needed, giving you full control over the layout. With modular furniture rental, you’ll have the freedom to experiment with different configurations, finding the most efficient event layout for your space. This adaptability is particularly useful in small venues, where every inch must be used efficiently to keep guests comfortable.
In smaller venues, creating specific zones can be a clever way to maximise space and enhance the flow of your event. A zoned layout allows you to break up the room into distinct areas, such as a seating zone, dining zone, and mingling area, without creating a cramped atmosphere.
Furniture rental setups that include compact, movable furniture pieces work best for zoning smaller spaces. For example, low dividers or small sofas such as our 2 seater Infiniti sofas rather than the 3 seater versions can define a lounge area, while high tables and stools can separate a bar or mingling section. This helps guests navigate the space more easily and prevents overcrowding in any one area.
In essence, therefore, efficient event layouts with distinct zones make the most of small venues by organising the space according to function. If you’re hosting a multi-part event, such as a conference with a reception area and presentation area, zoning allows for smoother transitions, ensuring a seamless experience for your guests.
So, with all this in mind, it will certainly be worth you investing a little time and effort in researching how you will be best able to maximise the available space in your smaller venue – a thoughtful approach to furniture rental setups will definitely pay dividends. By using space-saving, multifunctional and modular pieces, you can create a well-organised and spacious feel, even in tight quarters. Furniture rental setups that include stool hire, compact trestle tables and modular seating arrangements are essential for keeping guests comfortable without compromising on space.
Many of the historic and iconic event venues in London have more, smaller rooms and these are also quirky by nature. Our Event Hire London team, as a result, is completely versed in dealing with these types of venues, not only in terms of potential access restrictions, but also in terms of positioning and placing furniture hire around the venue once inside. This makes our furniture hire London service highly valuable for event professionals in the City, who know that they can count on a reliable, experienced and trustworthy team to take care of their event furniture rental setups.
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