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5 tips for event equipment hire

February 17, 2020

5 tips for event equipment hire

The best, most successful events take a lot of planning.  And this takes time.  Especially when drilling down to all the detail. And this is what makes the best event professionals stand out from the crowd - their attention to detail, the ability to think on their feet, and the foresight to have not only plan A, but also plan B, C & D - and others - as and when required!

There are a multitude of elements that need sorting in the planning of an event, with furniture and catering equipment just being a small part of this. We realize and understand that there is a wide range of choice online from which you can choose, so why not check out these 5 tips below for when are deciding where to hire your event equipment from.

TIP #1 - Look for an event hire company with a wide range

This is an important consideration as events evolve over time.  Not only might the quantity of furniture such as chair hire for instance, that you need to increase over time as your event grows, but also trends and fashions come and go.  Whilst you used 2,000 of the grey fabric chairs last year, that doesn't mean to say that you'll want 2,000 grey fabric chairs this year.  You might want purple, olive green or even white leather, for example.  

The best chair hire and furniture hire companies offer a wide range of choice, yes in a range of different styles but also in different colours.  More importantly, successful event equipment rental companies are constantly investing in new furniture and equipment to provide clients with the very best in choice.  And certainly the elite furniture hire companies in the land will work WITH their clients to proactively find out what it is that their clients WANT, and then actively source it.  This is certainly a service that key clients of Event hire benefit from and something that makes our team standout from the crowd.

TIP #2 - Is equipment available in quantity (and quality)?

So, you've found an event equipment hire company that offers what you want.  You now have to ensure that they have the equipment available in large quantities.  This is important, as the best event hire companies will be serving multiple events at any one time.  Once you've decided on what you need along with quantities, get your order in early!  It's always easier to tweak numbers as the date of your event approaches than leaving it until the last minute and hoping that stock is still available for you!

TIP #3 - Check out the company's reputation - can you TRUST them?

We live in a world of online reviews and social media.  Whatever the industry and whatever the company, a bad experience gets talked about!  The importance of company reputation, therefore, is not more important than it has ever been.  If you've got an established relationship with your event hire supply company and have been working with them for a number of years, then you'll no doubt have your dedicated account manager or point of contact.  

This, in itself, provides you with a degree of trust and comfort, knowing that you can pick up the phone at any time to a direct contact who will be able to sort things for you.  Perhaps the most valuable of all recommendations, however, comes from word of mouth, just as it has always done!  

Speak to other event professionals within the industry and ask who they use and why - this will certainly be a good indicator of which event equipment rentals company to use for your specific event or occasion.

TIP #4 - Check out their location!

So, now you've found an event hire company that offers the rent catering equipment you want in the quantities you need.  You now need to consider their location.  And believe us when we say that this will really affect the overall price of the package.  Let's say that your event is taking place in Manchester, for instance.  If the event equipment hire company that you have selected is located in Manchester - great!  Or even in the North West - that's fine.  If it's in London, then you have a problem. Why?  Because the transport charges of most event hire companies are calculated on the basis of your event postcode location and the distance from the company's location.  

Put simply, the greater the mileage distance, the greater the cost.  Therefore, you might well be looking at a highly competitive price for the hire of your items, but you then need to factor in the transport charges to get the true picture.  Event Hire UK, for instance, has nationwide distribution centres servicing all the main locations in the country.  This 'local' presence means that we travel fewer miles than all our competitors (as part of our green commitment), and also means that our clients pay less in transport charges.  A win-win for all.  

TIP #5 - Look for competitive pricing, not necessarily the CHEAPEST pricing

Like anything else, you get what you pay for when it comes to event equipment hire.  Is the cheapest the best?  Well, it might save you a few quid here and there but what are you sacrificing in order to get this cheapest price?  Quality?  Service?  Reliability perhaps?   Here at Event Hire UK, we offer the best range of products, in great quality and with competitive pricing.  Are we the cheapest?  No.  Do we aim to be the cheapest?  No.  

What you DO get is a reliable, trustworthy, great quality product and service at a great price.  Let's face it, the last thing you want to be doing in the lead up to a busy event is worrying about whether your furniture hire and catering equipment hire products are going to arrive on time, in the right numbers and in the right quantities!  This peace of mind is worth its weight in gold.

So, hopefully these 5 tips above will have helped you when you are looking around for companies for event equipment hire.  Naturally, of course, we're hoping that you'll choose Event Hire UK - we're certainly confident in being able to help you create stunning events and occasions.  With this in mind, browse and hire securely online 24/7 with us, and put your faith in the hands of the experts, just as your fellow event professionals already do!

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